Copy Formatting Once

To copy the formatting of a block of text and “paint” another block of text with it:

1. Highlight the text whose formatting you want to copy.
2. Click the Format Painter icon once.
3. Your cursor will display a paintbrush.
4. Highlight the text you want to “paint.”
5. Word will format the text. The paintbrush icon will disappear from your cursor.

Copy Formatting to Several Blocks of Text

If you want to “paint” several blocks of text with a format, you can “stick” the Format Painter to your cursor by double-clicking it. Highlight the text whose formatting you want to copy.

1. Double-click the Format Painter icon.
2. Your cursor will display a paintbrush.
3. Highlight the text you want to “paint.”
4. Word will format the text. The paintbrush icon will remain.
5. Highlight each block you want to format.
6. When you are done, click the Format Painter icon again. The paintbrush will disappear from your cursor.