Outlook 2016 Blue Bar Vanishes

A client recently told me how much she hated Outlook 2016 because it made new emails too hard to distinguish from older ones she had read. I was surprised since on my copy, this is not a problem. I found two settings that made a difference. Setting the Font Color for unread messages helps to make them stand out: On the View menu, select View Settings on the Current View group. Select Conditional Formatting Select which message types to change. Unread messages is what you want. Click the Font button and select a font/font color from the Font Menu. Click … Continue reading

To Avoid Embarrassment, Create a Rule in Outlook to Delay Sending All Messages for 2 Minutes

We have all hit the Send button a little too soon, and then wished we could somehow retrieve the message. If you create a rule in Outlook that delays sending all email by 2 minutes, you can simply delete the message from your Outbox if you make a mistake.  Here’s how: File tab / Manage Rules and Alerts New Rule Start from a blank rule / Apply on messages I send Don’t select anything in the Select Conditions window.  When you hit OK, it will warn you that the rule will affect all messages, which is OK. In the Select … Continue reading

Show Non-consecutive Dates in Outlook

The Outlook Calendar lets you view any number of consecutive days by simply dragging across the days in the Date Navigator (the small calendar that shows the current month). For example, if you wanted to check your schedule for the first two weeks in December, you would switch the Date Navigator to December and drag across the first two weeks. But suppose you need to check your schedule for every Friday in December? It’s easy, if you hold down the CTRL key while you select the individual dates in the Date Navigator. Outlook will display your schedule for only the … Continue reading

Save Multiple Attachments in Outlook Easily

If you receive several attachments in one e-mail message, there’s an easy way to save them all at once. With the e-mail message open or selected, select File | Save Attachments… Click OK Outlook will display a dialog box with a list of the attachments: Click OK. Navigate to the folder where you want to save the files. Click OK. Outlook will save all the files at once. … Continue reading